PRIVACY POLICY

1. CONTROLLER

Controller: SMachinex Oy
Business ID: 3445212-8
Address: Alanteentie 58 A 2, 58700 Sulkava, Finland
Email: simo.manninen@smachinex.fi
Website: www.halepress.com

2. PURPOSE AND LEGAL BASIS

We process personal data for:

2.1 Contract performance

• Order processing and delivery
• Customer communication
• Payment handling

Legal basis: contract (GDPR 6(1)(b))

2.2 Legal obligations

• Accounting
• Taxation

Legal basis: legal obligation (GDPR 6(1)(c))

2.3 Legitimate interest

• Ensuring website functionality
• Fraud prevention
• Technical analytics (e.g. Google services)

Legal basis: legitimate interest (GDPR 6(1)(f))

2.4 Marketing

We do not use personal data for direct marketing without explicit consent.

3. DATA COLLECTED

We collect:

• Name
• Company details (B2B)
• Address
• Email
• Phone number
• Order and delivery data
• Payment data (via payment providers)
• IP address and cookies

4. DATA SOURCES

Data is collected:

• Directly from the customer
• From website usage (cookies and technical data)

5. DATA RETENTION

• Accounting data: 6 years
• Customer data: up to 3 years
• Technical data: as needed

6. DATA RECIPIENTS

Data may be shared with:

• Payment providers: Klarna, Paytrail
• Logistics: Posti
• Platform: Webnode
• IT and hosting providers
• Analytics services (e.g. Google)

7. DATA TRANSFERS

Data may be transferred outside the EU/EEA.

We ensure:

• Standard contractual clauses
• Adequate safeguards

8. YOUR RIGHTS

You have the right to:

• Access your data
• Rectify data
• Erase data
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent

Contact: simo.manninen@smachinex.fi

9. COMPLAINT

You may contact:

Finnish Data Protection Authority
www.tietosuoja.fi

10. SECURITY

We use appropriate safeguards:

• SSL encryption
• Password protection
• Access control
• System maintenance

11. COOKIES

The website uses cookies for:

• Functionality
• Technical analytics

By using the website, you accept cookies.

12. CHANGES

We may update this policy.
Changes are published on the website.

13. EFFECTIVE DATE

Effective from: 30 March 2026